Table of contents
- 1. NSSO approach to Article 30 of the GDPR
- 2. List of processes in Annex 2 of the Data Protection Agreement
- 3. HRSS Processes on behalf of a PSB : 1000 – 1999
- 4. Pay (PSSC) Processes on behalf of a PSB : 2000 – 2999
- 5. Corporate Services
- 6. Employee Services
- 7. Ad Hoc Processes
- 8. Finance (FSS) Processes on behalf of a PSB : 3000 – 3999
Article 30 of the GDPR requires both controllers and processors to keep a ‘Record of Processing Activities’ (ROPA) under their responsibility. Different obligations apply to processors (see Article 30(2)) than on controllers. Most of the NSSO’s requirements in this area, both as a processor on behalf of clients and as a controller in its own right, are met through the Data Processing Agreements we have signed with our clients and are outlined in the section dealing with ROPAs in our data protection policy.
While the obligation is keep a record of ‘categories of processing activities’, the NSSO has decided to publish a list of the processing it carries out on behalf of controllers. Most of the processes feature a link to a .pdf outlining the steps involved in the process. We feel this provides a superior level of transparency to our controller clients. It also ties in with the list of processes our clients have authorised the NSSO to carry out on their behalf through Annex 2 of their DPAs.
NSSO Administration Processes : 0000 – 0999
Data and quality compliance
| No# | Process Name :: 0000 – 0999 | Last Updated | Section | Status |
|---|---|---|---|---|
| Full | NSSO Data Protection Policy Master Document | 6/4/2022 | DPO | Complete |
| Old | NSSO Data Protection Policy 2020 | 11/11/2020 | DPO | Retired |
| Full | NSSO Sample PSB Data Protection Agreement | Nov 2019 | DPO | Complete |
| 0000 | NSSO Client Breach Reporting Process | 8/11/2019 | IGT / DPO | Complete |
| 0001 | Subject Access Request (SAR) – from Client PSBs | 26/4/2019 | IGT / DPO | Complete |
| 0002 | NSSO SAR policy – Internal requests | 11/10/2019 | IGT / DPO | Complete |
| 0003 | NSSO Interactive Voice Recording (IVR) Policy | 1/7/2019 | IGT / DPO | Complete |
| 0004 | NSSO CCTV Policy | 11/2/2021 | IGT / DPO | Complete |
| Old | NSSO CCTV Policy | 1/7/2019 | IGT / DPO | Complete |
| 0005 | NSSO Clean Desk Policy | 6/5/2021 | IGT / DPO | Complete |
| Old | NSSO Clean Desk Policy | 18/5/2019 | IGT / DPO | Retired |
| 0006 | NSSO Unauthorised Disclosure and Offences Policy | 1/7/2019 | IGT / DPO | Complete |
| 0007 | Staff Photographic Identification & Photo Policy | 31/3/2021 | IGT / DPO | Complete |
| Old | Staff Photographic Id & Photo Policy | 4/7/2019 | DPO | Retired |
| 0008 | Website Data Collection & Cookie Policy | 14/8/2020 | IGT / DPO | Complete |
| 0009 | NSSO Third Party Release Policy | 1/4/2020 | IGT /DPO | Complete |
| 0010 | NSSO FOI – from Client PSBs | 4/4/2022 | FOI | Complete |
| Old | NSSO FOI – from Client PSBs | 26/4/2019 | FOI | Complete |
| 0011 | NSSO Assisted Decisions / ‘On Behalf Of’ | 15/5/2022 | DPO | Complete |
| Form | NSSO Assisted Decisions / ‘On Behalf Of’ | 15/5/2022 | DPO | Complete |
| 0012 | NSSO Deceased persons (draft) | 6/5/2021 | DPO | Draft |
| NSSO Fraud Policy | 19/1/2022 | Fraud | Complete | |
| Fraud & Protected Disclosures Guidelines | Draft | Fraud | Draft | |
| NSSO Protected Disclosures Policy | 11/2021 | Fraud | Complete |
Comparison Audit
| No# | Process Name :: 0000 – 0999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 0031 | Comparison Audit Process 1.0 Start Audit Process | 15/07/2019 | Comp Audit | Complete |
| 0032 | Comparison Audit Process 2.0 Investigations | 15/07/2019 | Comp Audit | Complete |
| 0033 | Comparison Audit Process 3.0 Corrections | 15/07/2019 | Comp Audit | Complete |
| 0034 | Comparison Audit Process 4.0 Close Audit | 15/07/2019 | Comp Audit | Complete |
Reporting
| No# | Process Name :: 0000 – 0999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 0101 | Issuing standard scheduled reports for all Departments | 28/11/2019 | Reporting | Complete |
| 0102 | Providing data on request for FOI queries | 28/11/2019 | Reporting | Complete |
| 0103 | Issuing Daily Dashboard and Pro Group internally throughout HRSS. | 28/11/2019 | Reporting | Complete |
| 0104 | Issuing ad-hoc reports for individual HRs based on CMS cases | 28/11/2019 | Reporting | Complete |
| 0105 | Checking and uploading reports for HRSS teams. | 28/11/2019 | Reporting | Complete |
Service Management – ESMA and Client relationship
| No# | Process Name :: 0000 – 0999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 0201 | Contact Matrix | 23/07/2019 | Service Mgmt | ✓ |
| 0202 | HR Databank Requests | 23/07/2019 | Service Mgmt | ✓ |
| 0203 | Customer Complaints – Informal | 23/07/2019 | Service Mgmt | ✓ |
| 0204 | Customer Complaints – Stage 1 – Investigation | 23/07/2019 | Service Mgmt | ✓ |
| 0205 | Officer Complaint – Formal – Stage 2 – Review | 23/07/2019 | Service Mgmt | ✓ |
| 0206 | Customer Complaint – Formal – Stage 3 – Appeal | 23/07/2019 | Service Mgmt | ✓ |
| 0207 | Irish Cases | 23/07/2019 | Service Mgmt | ✓ |
| 0208 | Meeting Facilitation – Actions | 23/07/2019 | Service Mgmt | ✓ |
| 0209 | Meeting Facilitation – Conference Call | 23/07/2019 | Service Mgmt | ✓ |
| 0210 | Meeting Facilitation – Face-to-Face | 23/07/2019 | Service Mgmt | ✓ |
| 0211 | Portal Governance | Service Mgmt | Under Review | |
| 0212 | Service Issues – Issue Logs | 23/07/2019 | Service Mgmt | ✓ |
| 0213 | Service Issues – Queries | 23/07/2019 | Service Mgmt | ✓ |
Service Management – Pay Shared Services
| No# | Process Name :: 0000 – 0999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 0221 | Calls to Helpdesk :: Managing Calls to the PSS Helpdesk | 1/1/2019 | PSSC | |
| 0222 | Written Correspondence :: Processing written correspondence received | 1/1/2019 | PSSC | |
| 0223 | Managing Emails :: Processing emails received to the PSS Helpdesk | 1/1/2019 | PSSC | |
| 0224 | Emails to Customer Complaints Mailbox :: Processing emails received to the PSS Customer Complaints Mailbox | 1/1/2019 | PSSC |
Staff Set Up process Organisation Structure (OSM) – New hires, grade relationships)
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1001 | Secondment | 17/7/2019 | OSM | Complete |
| 1002 | Acting Up | 17/7/2019 | OSM | Complete |
| 1003 | Authorisation List | 17/7/2019 | OSM | Complete |
| 1004 | Employee Class Change | 17/7/2019 | OSM | Complete |
| 1005 | External Transfer Non HRSS to HRSS | 17/7/2019 | OSM | Complete |
| 1006 | External Transfer HRSS to non HRSS | 17/7/2019 | OSM | Complete |
| 1007 | New Hire | 17/7/2019 | OSM | Complete |
| 1008 | Position Change | 23/7/2019 | OSM | Complete |
| 1009 | PPSN Change | 23/7/2019 | OSM | Complete |
| 1010 | Promotion | 23/7/2019 | OSM | Complete |
| 1011 | Re-Designation | 23/7/2019 | OSM | Complete |
| 1012 | External Transfer HRSS to HRSS | 17/7/2019 | OSM | Complete |
HR Information System – (HRMS system set-up)
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1041 | Unlock HRMS Account | 15/07/2019 | HRIS | Complete |
| 1042 | Reporting Server Access | 15/07/2019 | HRIS | Complete |
| 1043 | Removing User Access | 15/07/2019 | HRIS | Complete |
| 1044 | Remove LHR Admin Access | 15/07/2019 | HRIS | Complete |
| 1045 | Redirect eForm | 11/07/2019 | HRIS | Complete |
| 1046 | Password Reset | 15/07/2019 | HRIS | Complete |
| 1047 | New MSS User (HRMS) | 15/07/2019 | HRIS | Complete |
| 1048 | New ESS User (HRMS) | 11/07/2019 | HRIS | Complete |
| 1049 | Unlock DMS Comparison Audit Account | 15/07/2019 | HRIS | Complete |
| 1050 | New Vendor | 15/07/2019 | HRIS | Complete |
| 1051 | Managers Tab request | 15/07/2019 | HRIS | Complete |
| 1052 | HR Databank | 15/07/2019 | HRIS | Complete |
| 1053 | Additional Access HRSS | 11/07/2019 | HRIS | Complete |
| 1054 | Adding LHR Access | 15/07/2019 | HRIS | Complete |
E-PMDS
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1081 | Archive and Restart | 10/1/2020 | E-PMDS | Complete |
| 1082 | Deactivate User Form | 10/1/2020 | E-PMDS | Complete |
| 1083 | Deactivate User Profile | 10/1/2020 | E-PMDS | Complete |
| 1084 | Early Release of PMDS stage | 15/7/2020 | E-PMDS | Complete |
| 1085 | End-Year Review Template Upload | 16/7/2020 | E-PMDS | Complete |
| 1086 | Internal Review | 15/7/2020 | E-PMDS | Complete |
| 1087 | Reassign manager | 15/7/2020 | E-PMDS | Complete |
| 1088 | Reactivate User Form | 15/7/2020 | E-PMDS | Complete |
| 1089 | Reactivate User Profile | 15/7/2020 | E-PMDS | Complete |
| 1090 | Remote Worker Upload | 10/1/2020 | E-PMDS | Complete |
HR related Pay processes Pay Team
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1101 | Acting Up Allowances (Higher Duties) | 25/7/2019 | Pay Team | Complete |
| 1102 | Ad hoc Forms | 25/7/2019 | Pay Team | Complete |
| 1103 | Ad Hoc Payments | 26/7/2019 | Pay Team | Complete |
| 1104 | Allowances (Non Higher Duties) | 25/7/2019 | Pay Team | Complete |
| 1105 | Assignment to Higher Scales | 25/7/2019 | Pay Team | Complete |
| 1106 | Career Break | 25/7/2019 | Pay Team | Complete |
| 1107 | Carer’s Leave | 18/7/2019 | Pay Team | Complete |
| 1108 | Children’s Allowance | 25/7/2019 | Pay Team | Complete |
| 1109 | Contract Extensions | 25/7/2019 | Pay Team | Complete |
| 1110 | Data Clean Up | 25/7/2019 | Pay Team | Complete |
| 1111 | Retention Past retirement Age | 25/7/2019 | Pay Team | Complete |
| 1112 | LRA | 25/7/2019 | Pay Team | Complete |
| 1113 | New Hire | 25/7/2019 | Pay Team | Complete |
| 1114 | Purchase of (Pensionable) Service | 25/7/2019 | Pay Team | Complete |
| 1115 | Severance and Redundancy Payments | 25/7/2019 | Pay Team | Complete |
| 1116 | Transfer (non promotion) | 25/7/2019 | Pay Team | Complete |
| 1117 | Incremental Credit | 25/7/2019 | Pay Team | Complete |
| 1118 | Paid for (managed) Attendance (PFA) | 26/7/2019 | Pay Team | Complete |
| 1119 | Paid Maternity/Paternity Leave | 25/7/2019 | Pay Team | Complete |
| 1120 | Pay Rate Changes | 25/7/2019 | Pay Team | Complete |
| 1121 | Payroll Removal | 25/7/2019 | Pay Team | Complete |
| 1122 | PPSN Change | 25/7/2019 | Pay Team | Complete |
| 1123 | Promotions | 26/7/2019 | Pay Team | Complete |
| 1124 | Purchase of (Pensionable) Service (merged with 1114) | Deleted | Pay Team | Merged |
| 1125 | Refunds upon exit from the Civil Service | 25/7/2019 | Pay Team | Complete |
| 1126 | Secondments to another body | 25/7/2019 | Pay Team | Complete |
| 1127 | Shorter Working Year | 25/7/2019 | Pay Team | Complete |
| 1128 | Substitute Workers | 25/7/2019 | Pay Team | Complete |
| 1129 | Transfer on promotion | 25/7/2019 | Pay Team | Complete |
| 1130 | Unpaid Maternity/Domestic/Parental/Special Leave | 25/7/2019 | Pay Team | Complete |
| 1131 | Workshare Pattern Change | 25/7/2019 | Pay Team | Complete |
| 1132 | Payment in Lieu (Bank Holiday) | 25/7/2019 | Pay Team | Complete |
Attendance related processes - Absence Management – Sick Leave, Temporary Rehabilitation Remuneration
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1201 | Processing Certified Sick Leave Cases | 12/07/2019 | Absence Team | Complete |
| 1202 | Processing Social Welfare MC Forms | Deleted | Absence Team | no longer used |
| 1203 | Processing Uncertified Sick Leave Cases | 12/07/2019 | Absence Team | Complete |
| 1204 | Exceeding 7 Day Uncertified Sick Leave | 12/07/2019 | Absence Team | Complete |
| 1205 | Processing Medical Certs | 12/07/2019 | Absence Team | Complete |
| 1206 | Monitor and Manage Long-Term Sick Absences | 12/07/2019 | Absence Team | Complete |
| 1207 | Missing Medical Certificates | 12/07/2019 | Absence Team | Complete |
| 1208 | TRR Process | 12/07/2019 | Absence Team | Complete |
| 1209 | TRR Estimate Process | 12/07/2019 | Absence Team | Complete |
| 1210 | Contact with DEASP Illness Benefit | Deleted | Absence Team | no longer used |
| 1211 | Discounting of Absences | 12/07/2019 | Absence Team | Complete |
| 1212 | Manual Absence Forms | 12/06/2020 | Absence Team | Complete |
| 1213 | Returning Unacceptable Med Certs | 12/07/2019 | Absence Team | Complete |
| 1214 | Special Leave Unpaid – Unpaid Unauthorised Absence (SPU-UUA) | 12/07/2019 | Absence Team | Complete |
| 1215 | CMO Referral | 12/07/2019 | Absence Team | Complete |
| 1216 | Outstanding Documentation | Absence Team | Outstanding |
Annual leave
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1231 | Checking Leave Entitlement | 05/09/2019 | Leave Team | Complete |
| 1232 | Recording Annual Leave | 05/09/2019 | Leave Team | Complete |
| 1233 | Annual Leave – Carry Over | 09/09/2019 | Leave Team | Complete |
| 1234 | Cancelling Annual Leave | 05/09/2019 | Leave Team | Complete |
| 1235 | Additional Annual Leave | 05/09/2019 | Leave Team | Complete |
| 1236 | Anticipated Annual Leave | 05/09/2019 | Leave Team | Complete |
| 1237 | Calculate Annual Leve for Acting Up | 05/09/2019 | Leave Team | Complete |
| 1238 | Calculate annual Leave for Exit | 05/09/2019 | Leave Team | Complete |
| 1239 | Calculate annual Leave for Hire | 05/09/2019 | Leave Team | Complete |
| 1240 | Calculate Annual Leave for Overtime | 05/09/2019 | Leave Team | Complete |
| 1241 | Calculate Annual Leave for Promotion | 05/09/2019 | Leave Team | Complete |
| 1242 | Calculate Annual Leave for Secondment | 05/09/2019 | Leave Team | Complete |
| 1243 | Calculate Annual Leave for temp CO | 05/09/2019 | Leave Team | Complete |
| 1244 | Calculate Annual Leave for Unpaid Leave | 24/07/2019 | Leave Team | Complete |
| 1245 | Calculate Annual Leave for unpaid leave (merged with 1244) | Deleted | Leave Team | Merged |
| 1246 | Calculate annual Leave for TRR-UUA | 05/09/2019 | Leave Team | Complete |
| 1247 | Change of Leave Year | 05/09/2019 | Leave Team | Complete |
| 1248 | Offset Annual Leave for Flexi | 05/09/2019 | Leave Team | Complete |
| 1249 | Offset Annual Leave for Overpayment | 05/09/2019 | Leave Team | Complete |
Family and Carers Related Leave Processes
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1271 | Marriage Leave | 05/09/2019 | Leave Team | Complete |
| 1272 | Ante and Post Natal Classes | 05/09/2019 | Leave Team | Complete |
| 1273 | Maternity Leave | 03/08/2019 | Leave Team | Complete |
| 1274 | Paternity Leave | 03/08/2019 | Leave Team | Complete |
| 1275 | Parental Leave | 05/09/2019 | Leave Team | Complete |
| 1276 | Unpaid Maternity Leave | 05/09/2019 | Leave Team | Complete |
| 1277 | Maternity Leave Credits | 05/09/2019 | Leave Team | Complete |
| 1278 | Add Dependant for Parental Leave | 05/09/2019 | Leave Team | Complete |
| 1279 | Cancel Parental Leave | 05/09/2019 | Leave Team | Complete |
| 1280 | Change Parental Leave | 05/09/2019 | Leave Team | Complete |
| 1281 | Adoptive Leave | 05/09/2019 | Leave Team | Complete |
| 1282 | Paid Additional Maternity leave | 25/07/2019 | Leave Team | Complete |
| 1283 | Postponement of Parental Leave | 05/09/2019 | Leave Team | Complete |
| 1284 | Recalculate Parental Leave for workshare | 05/09/2019 | Leave Team | Complete |
| 1285 | Change Dates of Paternity Leave | 05/09/2019 | Leave Team | Complete |
| 1286 | Parental Leave Transfer | 05/09/2019 | Leave Team | Complete |
| 1287 | Unpaid Adoptive Leave | 05/09/2019 | Leave Team | Complete |
| 1288 | Increase the Age Limit for Dependant | 05/09/2019 | Leave Team | Complete |
| 1289 | Accompany Spouse Abroad | 09/09/2019 | Leave Team | Complete |
| 1290 | Extend Accompany a Spouse Abroad Leave | 05/09/2019 | Leave Team | Complete |
| 1291 | Return from Accompany a Souse Abroad Leave | 05/09/2019 | Leave Team | Complete |
| 1301 | Carer’s Leave | 05/09/2019 | Leave Team | Complete |
| 1302 | Extension of Carer’s Leave | 30/07/2019 | Leave Team | Complete |
| 1303 | Early Return from Carer’s leave | 05/09/2019 | Leave Team | Complete |
| 1304 | Extension of Carer’s Leave (merged with 1302) | Deleted | Leave Team | Merged |
| 1305 | Parent’s Leave (1/11/19 – Parent’s Leave Act) | 25/11/2019 | Leave Team | Complete |
Unpaid leave
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1331 | Career Break | 05/09/2019 | Leave Team | Complete |
| 1332 | Return from Career Break | 05/09/2019 | Leave Team | Complete |
| 1333 | Extend Career Break | 05/09/2019 | Leave Team | Complete |
| 1334 | Domestic or Unpaid Special Leave | 05/09/2019 | Leave Team | Complete |
| 1335 | Cancel Paid Special Leave | 05/09/2019 | Leave Team | Complete |
| 1336 | Cancel unpaid Special Leave | 05/09/2019 | Leave Team | Complete |
| 1337 | Family Illness | 05/09/2019 | Leave Team | Complete |
| 1338 | Bereavement Leave | 05/09/2019 | Leave Team | Complete |
| 1339 | Force Majeure | 05/09/2019 | Leave Team | Complete |
| 1340 | Hardship Leave | 05/09/2019 | Leave Team | Complete |
Optional Working Patterns
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1351 | Workshare | 05/09/2019 | Leave Team | Complete |
| 1352 | Shorter Working year | 09/09/2019 | Leave Team | Complete |
| 1353 | Cancel Shorter Working Year | 05/09/2019 | Leave Team | Complete |
| 1354 | Change Shorter Working Year | 05/09/2019 | Leave Team | Complete |
| 1355 | SWY End of Year Project | 05/09/2019 | Leave Team | Complete |
Misc Leave Processes
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1361 | Study or Exam Leave | 05/09/2019 | Leave Team | Complete |
| 1362 | Interview Leave | 05/09/2019 | Leave Team | Complete |
| 1363 | Jury Service | 05/09/2019 | Leave Team | Complete |
| 1364 | Witness in Court Leave | 05/09/2019 | Leave Team | Complete |
| 1365 | Work in EU Leave | 05/05/2019 | Leave Team | Complete |
| 1366 | Extend Work with EU Leave | 05/09/2019 | Leave Team | Complete |
| 1367 | Return from Work in EU Leave | 05/09/2019 | Leave Team | Complete |
| 1368 | Commence Managed Attendance Processes | 05/09/2019 | Leave Team | Complete |
| 1369 | Managed Attendance Maintaining Option 1 | 05/09/2019 | Leave Team | Complete |
| 1370 | Managed Attendance Maintaining Option 2 | 05/09/2019 | Leave Team | Complete |
| 1371 | Ending Managed Attendance | 05/09/2019 | Leave Team | Complete |
| 1372 | Charitable Organisation Leave | 05/09/2019 | Leave Team | Complete |
| 1373 | Emergency Services Leave | 05/09/2019 | Leave Team | Complete |
| 1374 | Living Kidney Donor Leave | 05/09/2019 | Leave Team | Complete |
| 1375 | Reserved Defence Forces Leave | 05/09/2019 | Leave Team | Complete |
| 1376 | Civil Defence Leave | 05/09/2019 | Leave Team | Complete |
| 1377 | Represent Ireland in Sport Leave | 05/09/2019 | Leave Team | Complete |
| 1378 | Union Business Leave | 05/09/2019 | Leave Team | Complete |
Leaving/Exiting related processes - Exits
Retirements and Resignations
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1431 | Administer Committee Case (Ward of Court) | 24/07/2019 | Retire & Resign | Complete |
| 1432 | Issue Pension Estimate | 24/07/2019 | Retire & Resign | Complete |
| 1433 | Calculate and Payment of Death/Preserved Death Gratuity | 24/07/2019 | Retire & Resign | Complete |
| 1434 | Pension revision | 24/07/2019 | Retire & Resign | Complete |
| 1435 | Pensions Calculations for Spouse, Civil Partners & Children’s Pensions | 24/07/2019 | Retire & Resign | Complete |
| 1436 | Pensions Calculations for Ill Health and Short Service Gratuity | 24/07/2019 | Retire & Resign | Complete |
| 1437 | Receive Information on Spouse, Civil Partners & Children’s Pensions | 24/07/2019 | Retire & Resign | Complete |
| 1438 | Receive Information on Death in Service | 24/07/2019 | Retire & Resign | Complete |
| 1439 | Access the Pension Service System | 24/07/2019 | Retire & Resign | Complete |
| 1440 | Receive Request regarding Shortfall of Contributions to Spouse & Children’s | 24/07/2019 | Retire & Resign | Complete |
| 1441 | Administer Court Served Pension Adjustment Order | 24/07/2019 | Retire & Resign | Complete |
| 1442 | Administer Draft Pension Adjustment Order | 24/07/2019 | Retire & Resign | Complete |
| 1443 | Administer Family Law cases | 24/07/2019 | Retire & Resign | Complete |
| 1444 | Administer Notice to Trustees | 24/07/2019 | Retire & Resign | Complete |
| 1445 | Calculate, inform and update retirement details | 24/07/2019 | Retire & Resign | Complete |
| 1446 | Check Pension Details on Internal Transfer/Secondment | 24/07/2019 | Retire & Resign | Complete |
| 1447 | Employee Decision regarding Purchase of Service | 24/07/2019 | Retire & Resign | Complete |
| 1448 | Inform & Update info on Contributions Owed | 24/07/2019 | Retire & Resign | Complete |
| 1449 | Inform & Update Marriage Gratuity | 24/07/2019 | Retire & Resign | Complete |
| 1450 | Inform & Update Purchase of Service Details | 24/07/2019 | Retire & Resign | Complete |
| 1451 | Receive Information on Retirement | 24/07/2019 | Retire & Resign | Complete |
| 1452 | Receive Pension Scheme Info for External Transfer/Secondment | 24/07/2019 | Retire & Resign | Complete |
| 1453 | Request regarding repaying marriage Gratuity for Employees | 24/07/2019 | Retire & Resign | Complete |
| 1454 | Receive Request regarding Purchase of Service for Employee | 24/07/2019 | Retire & Resign | Complete |
| 1455 | Receive the Pension Schemes Info on New Hire/Re Hire | 24/07/2019 | Retire & Resign | Complete |
| 1456 | Update HRMS | 24/07/2019 | Retire & Resign | Complete |
| 1457 | Update Salary for a Preserved Pension | 24/07/2019 | Retire & Resign | Complete |
| 1458 | Verify Entitlement on resignation/End of Contract | 24/07/2019 | Retire & Resign | Complete |
| 1459 | Verify New Pensioners for PSSC | 24/07/2019 | Retire & Resign | <Not Active Process> |
HRSS Customer Service / Administration - Document & Record Management (DMS) – HRSS only
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1501 | Case Committal (Adding scanned documents to cases) | 17/07/2019 | D&RM | Complete |
| 1502 | Inbound Post | 17/07/2019 | D&RM | Complete |
| 1503 | Outbound Post | 17/07/2019 | D&RM | Complete |
| 1504 | Retention – Disposal | 17/07/2019 | D&RM | Complete |
| 1505 | Scanning Documents Process | 17/07/2019 | D&RM | Complete |
Portal Contact Centre Management – Call Centre
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1521 | Adding and Cancelling Annual Leave | 13/11/2019 | PCCM (Portal) | Complete |
| 1522 | Answering a Call | 13/11/2019 | PCCM (Portal) | Complete |
| 1523 | Change Address on HRMS | 13/11/2019 | PCCM (Portal) | Complete |
| 1524 | Change Business Email Address on HRMS | 13/11/2019 | PCCM (Portal) | Complete |
| 1525 | Creating a New User from Task | 13/11/2019 | PCCM (Portal) | Complete |
| 1526 | Email Requests | 13/11/2019 | PCCM (Portal) | Complete |
| 1527 | Self Service Password reset | 13/11/2019 | PCCM (Portal) | Complete |
Mobility
| No# | Process Name :: 1000 – 1999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 1601 | Adding Applications | 09/10/2019 | Mobility | Complete |
| 1602 | Cancel Application | 09/10/2019 | Mobility | Complete |
| 1603 | Re- apply Automatically Cancelled Application | 02/01/2020 | Mobility | Complete |
| 1604 | Accepting Offer | 02/01/2020 | Mobility | Complete |
| 1605 | Deny Offer | 02/01/2020 | Mobility | Complete |
| 1606 | Administer Mobility Transfer Case | 02/01/2020 | Mobility | Complete |
| 1607 | Update Eligibility | 02/01/2020 | Mobility | Complete |
| 1608 | Update Location Eligibility for Forced Move | 02/01/2020 | Mobility | Complete |
| 1609 | Revert Eligibility | 02/01/2020 | Mobility | Complete |
| 1610 | Marking Continued Interest | 02/01/2020 | Mobility | Complete |
| 1611 | Adding additional service | 02/01/2020 | Mobility | Complete |
Payroll Process - Payroll Amendments
| No# | Process Name :: 2000 – 2999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 2001 | Reference Data | 26/6/2019 | Payroll | Complete |
| 2002 | Master Data – Employee Joins Organisation, Rejoiners & Change of Personal Details | 26/6/2019 | Payroll | Complete |
| 2003 | Master Data – Rejoiners | 26/6/2019 | Payroll | Complete |
| 2004 | Change of Payee Personal Details | 26/6/2019 | Payroll | Complete |
| 2005 | Time Entry for Basic Pay | 26/6/2019 | Payroll | Complete |
| 2006 | Change of Contract-SWY | 26/6/2019 | Payroll | Complete |
| 2007 | Change of Contract- Worksharing Scheme | 26/6/2019 | Payroll | Complete |
| 2008 | Pay Awards- Increments | 26/6/2019 | Payroll | Complete |
| 2009 | Pay Awards- Pay Increases and Adjustments | 26/6/2019 | Payroll | Complete |
| 2010 | Maternity/Adoption Leave Unpaid | 26/6/2019 | Payroll | Complete |
| 2011 | Maternity/Adoption Leave Paid | 26/6/2019 | Payroll | Complete |
| 2012 | Parental Leave | 26/6/2019 | Payroll | Complete |
| 2014 | Sick Leave | 26/6/2019 | Payroll | Complete |
| 2015 | Processing Illness Benefit Relief | 26/6/2019 | Payroll | Complete |
| 2016 | Overtime Claims | 26/6/2019 | Payroll | Complete |
| 2017 | Ad Hoc Claims & One Off Bonus Awards | 26/6/2019 | Payroll | Complete |
| 2018 | Ad Hoc Claims and One Off Bonus Awards-Manual | 26/6/2019 | Payroll | Complete |
| 2019 | Allowances | 26/6/2019 | Payroll | Complete |
| 2020 | End Allowance | 26/6/2019 | Payroll | Complete |
| 2021 | Deductions | 26/6/2019 | Payroll | Complete |
| 2022 | Travel Pass Annual | 26/6/2019 | Payroll | Complete |
| 2023 | Salary Sacrifice- Cycle to Work | 26/6/2019 | Payroll | Complete |
| 2024 | Salary Sacrifice- Voluntary Surrender of Pay | 26/6/2019 | Payroll | Complete |
| 2025 | Adjustments for Secondments | 26/6/2019 | Payroll | Complete |
| 2026 | Recoupments for Secondments | 26/6/2019 | Payroll | Complete |
| 2027 | Promotions | 26/6/2019 | Payroll | Complete |
| 2028 | Overpayments / Underpayments – Amend Employee’s CorePay Record | 26/6/2019 | Payroll | Complete |
| 2029 | Overpayments/Underpayments (Overpayment Recovery) | 26/6/2019 | Payroll | Complete |
| 2030 | Purchase of Notional Service | 26/6/2019 | Payroll | Complete |
| 2031 | AWOL | 26/6/2019 | Payroll | Complete |
| 2032 | Deposit on Discharge | 26/6/2019 | Payroll | Complete |
Payroll & Validation Process – Payroll Run :: Process the payroll and validation for the payroll run
| No# | Process Name :: 2000 – 2999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 2051 | Retrieve and Update RPN’s | 26/6/2019 | Payroll | Complete |
| 2052 | Pre Generate Checking Process | 26/6/2019 | Payroll | Complete |
| 2053 | Post Generate Checking Process | 26/6/2019 | Payroll | Complete |
| 2054 | Post Validation Checking Process | 26/6/2019 | Payroll | Complete |
| 2055 | Pre Complete Checking Process | 26/6/2019 | Payroll | Complete |
| 2056 | Payroll Completion Process | 26/6/2019 | Payroll | Complete |
| 2057 | Pay Advice Distribution – Employee is Advised of their Pay :: The payment information of each employee provided on a payslip | 26/6/2019 | Payroll | Complete |
| 2058 | Payment Delivery :: The payment of salaries delivered to each department | 26/6/2019 | Payroll | Complete |
| 2059 | EFT Bounce-backs | 26/6/2019 | Payroll | Complete |
| 2060 | Manual Payments | 26/6/2019 | Payroll | Complete |
| 2061 | Cancel Payments | 26/6/2019 | Payroll | Complete |
| 2062 | Payroll Enquiries :: Responding and dealing with the payroll enquiries as they arise | 26/6/2019 | Payroll | Complete |
| 2063 | Court Case Preparation :: Preparing and dealing with Court Case enquiries as they arise | 26/6/2019 | Payroll | Complete |
| 2064 | EGENs – Retirement & TRR :: EGENs Pension Retirement forms & TRR Salary forms used to make the necessary amendments to employees pay | 26/6/2019 | Payroll | Complete |
Control
| No# | Process Name :: 2000 – 2999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 2101 | Generate P45 :: Process and ensure completion of a P45 Document for employees | 26/6/2019 | Control | Complete |
| 2102 | Generate Supplementary P45 :: Process and ensure completion of a Supplementary P45 Document for employees | 26/6/2019 | Control | Complete |
| 2103 | Complete P46 :: Process and ensure completion of a P46 Document for employees where no previous PAYE details exist | 26/6/2019 | Control | Complete |
| 2105 | Prepare 3rd party payover deductions and statutory payover deductions. :: Comprise a report outlining Third party payover deductions (e.g VHI) and statutory payover deductions (e.g. LPT) paid over | 26/6/2019 | Control | Complete |
| 2106 | Compile deductions Listings for 3rd Party Companies :: Prepare a Deduction Listing report for Third Party Companies (e.g Civil Service Credit Union) | 26/6/2019 | Control | Complete |
| 2107 | Deduction Set-up/Amendment/Cancellations (Pension Control Only) :: Deduction Set up for Pensions, Amendments & Cancellations adjustments come in instruction forms to make the necessary amendments | 26/6/2019 | Control | Complete |
| 2108 | DEPS Process :: Notification comes in from DEPS Source to inform pensions area of a Deceased Pensioner | 26/6/2019 | Control | Complete |
| 2110 | Bank Reconciliations – End of Month/ Year :: Bank reconciliations is the end of month or year balances to ensure they are correct and a record is kept of them | 26/6/2019 | Control | Does not contain personal data |
| 2111 | Bouncebacks (Tullamore Control) :: Bouncebacks occurs when an invalid bank account details are provided, the money is then bounced bank to the departments bank account | 26/6/2019 | Control | Complete |
| 2112 | Tracking Reports (list of new starters for pensioners) :: Report list of new pensioners commencing | 26/6/2019 | Control | Complete |
| 2113 | Overpayment Reports (upload to FTS only) :: Report list of overpayments occurred and then the file uploaded on the FTS for designated access | 26/6/2019 | Control | Complete |
| 2114 | JDE Payments | 26/6/2019 | Control | Complete |
| 2115 | FEXCO payments for pensioners with non-SEPA bank account (non-standard process) :: FEXCO payments for pensioners with non-SEPA (Single Euro Payments Area) bank account (non-standard process) | 26/6/2019 | Control | Complete |
| 2116 | End of month balancing and year-end balancing of paygroups for year-end cleardown :: Report producing the end of month(s) and years end balancing figures of all paygroups for the year end cleardown | 26/6/2019 | Control | Complete |
| 2117 | Generating and balancing 521a reports monthly | 26/6/2019 | Control | Complete |
| 2121 | Checking PPSNs and circulation of social welfare cheques :: Verification and checking PPSNs to identify employee and circulation of social welfare cheques received in the Post | 26/6/2019 | Control | Complete |
| 2122 | Loading of Credit Union files for Garda Civilian paygroups :: Uploading of Credit Union files onto Core Pay for Garda Civilian paygroups | 26/6/2019 | Control | Replaced by PMOD |
| 2123 | Issuing payroll numbers for new entrants :: Each new employee is issued an employee/staff number for payroll known as a payroll number | 26/6/2019 | Control | Complete |
| 2124 | Generating paypath vouchers and sending via FTS to Financial Accounting and Reporting (FAR) :: Generating paypath vouchers (Fund transfer) and sending via FTS to Financial Accounting and Reporting (FAR) | 26/6/2019 | Control | Replaced by PMOD |
| 2125 | Keeping tax and pay300 books weekly for TAX, PPRSI, USC and LPT and listing amendments :: Recording weekly tax and pay300 books for TAX, PRSI, USC and LPT and listing amendments | 26/6/2019 | Control | Complete |
| 2126 | Creating bank files and uploading to the file gateway :: Bank Files are created and uploaded for access in the file getaway | 26/6/2019 | Control | Replaced by PMOD |
| 2127 | Generating list of employees who have paid tax on Superann and forwarding to Revenue :; A list of employees is compiled and it gives a breakdown of all the tax paid on Superann and its forwarded to Revenue | 26/6/2019 | Control | Complete |
| 2128 | Keeping pension books for breakdown of pension payments :: The breakdown of Pension Payments is filled in the pension books | 26/6/2019 | Control | Complete |
| 2129 | End of month/ year activity :: Check the end of month/ yearly figures and prepare Core for next payment period | 26/6/2019 | Control | Complete |
| 2130 | End of Year Activity :: The end of year figures are checked and recorded as Core is prepared for new year and clear down | 26/6/2019 | Control | Complete |
| 2132 | Issue of P60s :: The P60 return must be given to each of your employees who were in your employment on 31 December and it should be issued between 1 January and 15 February. | 26/6/2019 | Control | Replaced by PMOD |
| 2135 | Pay Overs :: Managing and delivering statutory (eg PAYE) and non-statutory (eg VHI) payovers for staff of the Department and its Offices | 26/6/2019 | Control | Complete |
Pension Payments Process - Pension Payroll Amendments
| No# | Process Name :: 2000 – 2999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 2302 | Service Pensions | 26/6/2019 | Pension Payroll | Complete |
| 2303 | Disability Pensions, Abatements and Annuities – Military Specific Process | 26/6/2019 | Pension Payroll | Complete |
| 2304 | Annuities Sub Process | 26/6/2019 | Pension Payroll | Complete |
| 2305 | Public Service Abatements | 26/6/2019 | Pension Payroll | Complete |
| 2306 | Spouses Pension & Entitlements – Garda Specific Pensions | 26/6/2019 | Pension Payroll | Complete |
| 2307 | Spouses Pension & Entitlements – Military Specific | 26/6/2019 | Pension Payroll | Complete |
| 2308 | Spouses & Children PMG Pensions – Retired Civil Servants and Judiciary | 26/6/2019 | Pension Payroll | Complete |
| 2309 | Spouses & Children PMG Pensions – Official Constitutional Holder’s excluding Judiciary | 26/6/2019 | Pension Payroll | Complete |
| 2310 | Spouses & Children PMG Pensions – Private Companies that Pension Funds have gone insolvent | 26/6/2019 | Pension Payroll | Complete |
| 2311 | Spouses & Children PMG Pensions – Former Staff of FAS and ETBs | 26/6/2019 | Pension Payroll | Complete |
| 2312 | Pension Adjustment Orders | 26/6/2019 | Pension Payroll | Complete |
| 2313 | Pension Increases | 26/6/2019 | Pension Payroll | Complete |
| 2314 | Payroll Run Map – Updated for Pensions (N/A Payroll Steps were Removed) | 26/6/2019 | Pension Payroll | Complete |
| 2315 | Issue Single Scheme Annual Benefit Statements and Leaver Statements | New | ||
| 2316 | Make Statutory Annual Returns to the Single Scheme Databank | New |
Pension Payroll Run Validation :: Process the pension payroll and validation for the pension payroll run
| No# | Process Name :: 2000 – 2999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 2341 | Pre Generate Checking Process | 26/6/2019 | Pension Payroll | Complete |
| 2342 | Post Generate Checking Process | 26/6/2019 | Pension Payroll | Complete |
| 2343 | Post Validation Checking Process | 26/6/2019 | Pension Payroll | Complete |
| 2344 | Pre Complete Checking Process | 26/6/2019 | Pension Payroll | Complete |
| 2345 | Pension Pay Advice Distribution :: The payment information of each pensioner is provided on a payslip | 26/6/2019 | Pension Payroll | Complete |
| 2346 | Pension Payment Delivery :: The payment of pensions delivered to each department | 26/6/2019 | Pension Payroll | Complete |
| 2347 | Payroll Completion Process | 1/1/2019 | Pension Payroll | |
| 2348 |
DEPS Process :: Notification comes in from DEPS Source to inform pensions area of a Deceased Pensioner |
1/1/2019 | Pension Payroll | |
| 2349 |
Pension Increases :: Pension Increases occur and they come in a payment instruction form and the necessary amendments are made |
1/1/2019 | Pension Payroll |
Payroll Support Unit
| No# | Process Name :: 2000 – 2999 | Last Updated | Section |
|---|---|---|---|
| 2401 |
Payroll Systems (Core) :: The current payroll system operated is Core, other examples are: (Sage) |
1/1/2019 | Payroll Support Unit |
| 2402 |
Testing & piloting payroll system :: Pilot Testing is defined as a type of software testing and it verifies the major functionally of the system |
1/1/2019 | Payroll Support Unit |
| 2403 |
Application Systems Security :: Application Security is Antivirus Software, Secure Coding, Secure Operating Systems, Authorisation, Encryption and Firewall and Passwords are all a necessity |
1/1/2019 | Payroll Support Unit |
| 2404 |
Payroll Reports (Ad Hoc Reports) :: Payroll Reports are produced to see specific payroll totals by employee(s), deductions, allowances for a specific period of time. |
1/1/2019 | Payroll Support Unit |
| 2405 |
BI Reports :; BI report is used for specific purpose for receiving, collecting, presenting and providing information so it can be analysed |
1/1/2019 | All |
Travel & Subsistence
| No# | Process Name :: 2000 – 2999 | Last Updated | Section |
|---|---|---|---|
| 2421 |
Travel & Subsistence (Expenses / Allowances) (10 a-d) :: Processing and approving Travel and Subsistence requests for payment |
1/1/2019 | Expenses |
| 2422 |
New Joiner Process for Internal Claimants :: Setting up access for new users to Core Portal (which allows an employee to view payslips and make T&S claims) |
1/1/2019 | Expenses |
| 2423 |
New Joiner Process for External Claimants :: Setting up access for external new users to Core Portal ( T&S claims only) |
1/1/2019 | Expenses |
| 2424 |
Special arrangement currently in place in respect of DFA – additional approval checking process |
1/1/2019 | Expenses |
| 2425 |
Special arrangement with the Finance Family |
Expenses |
Processes without Personal Data
| No# | Process Name :: 2000 – 2999 | Last Updated | Section |
|---|---|---|---|
| 2501 |
Reference Data :: Data or further information relating to payroll or employee is recorded in the reference data filed (text screen) |
1/1/2019 | Payroll / Corporate Services |
| 2503 |
Payroll Accounting :: Its a function of calculating and distributing payment, salaries, and withholdings to employees. It is generally done through different documents such as time sheets, paychecks. |
1/1/2019 | Payroll |
| 2504 |
EHECS CSO Returns :: The purpose of the earnings, hours and employment costs survey (EHECS) is to collect, compile and disseminate series of quarterly and annual earnings and labour costs statistics to the CSO. |
1/1/2019 | Control |
| 2505 |
Payroll Training and development :; Training and courses are held as they help the growth of the individual performance of a worker and their ability to work effectively as part of a team. |
1/1/2019 | Training Unit |
| 2506 |
Banking (Tullamore Control) including checking against BI to make sure every payroll is funded |
1/1/2019 | Control |
| 2507 |
Generate weekly report ("Winbits") for amount payable to PMG pensioners (cross-check with Beckie) |
1/1/2019 | Control |
| 2508 |
EHECS CSO Returns :: The purpose of the earnings, hours and employment costs survey (EHECS) is to collect, compile and disseminate series of quarterly and annual earnings and labour costs statistics to the CSO. |
1/1/2019 | Control |
| 2509 |
Reference Data :: Data or further information relating to payroll or employee is recorded in the reference data filed (text screen) |
1/1/2019 | Payroll |
| 2510 |
Disaster Recovery :: It’s a recovery system that involves a set of policies, tools and procedures to enable the recovery process in the event of a system disaster breakdown |
1/1/2019 | IT |
| 2511 |
System Backups :: A backup System is the process of backing up the operating system, files and system-specific useful/essential data |
1/1/2019 | IT |
| 2512 |
Database Management :: The database management system is software that would handles the storage and updating data and retrieval in a database |
1/1/2019 | IT |
| 2513 |
Prepare 3rd party payover deductions and statutory payover deductions. |
1/1/2019 | Control |
Master Data
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3004 | Register for iSupplier Account Process | 22/3/2022 | Master Data | Complete |
| 3005 | Manager Supplier De-Activation Process | 22/3/2022 | Master Data | Complete |
| 3009 | Manage Supplier Account Hold Process | 22/3/2022 | Master Data | Complete |
| 3010 | Manage Supplier Creation Process | 22/3/2022 | Master Data | Complete |
| 3011 | Manage Supplier Updating Process | 22/3/2022 | Master Data | Complete |
| 3012 | Manage Supplier Merge | 22/3/2022 | Master Data | Complete |
| 3022 | Create Customer Account & Site | 12/1/2022 | Master Data | Complete |
| 3023 | Update Customer Account & Site | 22/3/2022 | Master Data | Complete |
| 3036 | Create Smart Form | 22/3/2022 | Master Data | Complete |
Purchase to Pay
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3119 | R2R Period End Close Process – Purchasing | 22/3/2022 | PTP | Complete |
Accounts Payable
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3201 | Manage Supplier Invoice Holds PPI Process | 22/3/2022 | AP | Complete |
| 3202 | Capture Doc Image process (Scanning & OCR) | 22/3/2022 | AP | Complete |
| 3203 | Manage Interface Process | 22/3/2022 | AP | Complete |
| 3204 | Create iSupplier Invoice | 22/3/2022 | AP | Complete |
| 3205 | PO Invoice & Credit Note (3-Way Matching) | 22/3/2022 | AP | Complete |
| 3206 | Manage Non-PO & Credit Notes | 22/3/2022 | AP | Complete |
| 3208 | Recurring Invoice | 22/3/2022 | AP | Complete |
| 3210 | Request to Pay | 22/3/2022 | AP | Complete |
| 3211 | Prepare Payment Proposal | 22/3/2022 | AP | Complete |
| 3212 | Manage EFT Payment Process | 22/3/2022 | AP | Complete |
| 3213 | Foreign Currency Payments | 22/3/2022 | AP | Complete |
| 3215 | Manage Rejected Payments | 22/3/2022 | AP | Complete |
| 3216 | AP Tax Returns | 22/3/2022 | AP | Complete |
| 3217 | Process VAT Returns | 11/1/2022 | AP | Complete |
| 3218 | Process Tax Payments RCT and PSWT | 11/1/2022 | AP | Complete |
| 3220 | P-Card Reconciliation Process | 22/3/2022 | AP | Complete |
| 3221 | Period End Close – Payable | 22/3/2022 | AP | Complete |
Order to Cash
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3300 | Raising Manual Invoice | 22/3/2022 | OTC | Complete |
| 3301 | Invoice Cancellation: Customer Search | 22/3/2022 | OTC | Complete |
| 3302 | Query Source of Funds | 22/3/2022 | OTC | Complete |
| 3303 | Refunds Process | 22/3/2022 | OTC | Complete |
| 3304 | Dispute Resolution | 22/3/2022 | OTC | Complete |
| 3305 | Write off bad debts / transaction search | 22/3/2022 | OTC | Complete |
| 3306 | Advance Payment Request | 22/3/2022 | OTC | Complete |
| 3307 | Send Customer Facing Documents | 22/3/2022 | OTC | Complete |
| 3308 | Lodgement Process | 22/3/2022 | OTC | Complete |
| 3309 | Process Receipts from Bank File | 22/3/2022 | OTC | Complete |
| 3310 | Dishonoured Customer Payments | 22/3/2022 | OTC | Complete |
| 3317 | Period End Process – Receivables | 22/3/2022 | OTC | Complete |
Fixed Assets
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3410 | FA Retirement Cash Receipt on Asset Retirement | 22/3/2022 | FA | Complete |
Record to Report
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3518 | Subledger Journal Process | 22/3/2022 | RTR | Complete |
| 3519 | Inbound Interface Journal Process | 22/3/2022 | RTR | Complete |
| 3523 | BS Reconciliation & Standardisation Process | 22/3/2022 | RTR | Complete |
| 3524 | Period End Close: GL | 22/3/2022 | RTR | Complete |
| 3526 | Year End Close period | 22/3/2022 | RTR | Complete |
| 3527 | Response to PQs & FOIs | 22/3/2022 | RTR | Complete |
Access Management
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3701 | Manual employee creation | 22/3/2022 | Access Mgmt | Complete |
| 3702 | Delegated user access request | 22/3/2022 | Access Mgmt | Complete |
| 3703 | Modify employee via interface | 22/3/2022 | Access Mgmt | Complete |
| 3704 | Manual employee modification | 22/3/2022 | Access Mgmt | Complete |
| 3705 | New role request (self-service) | 22/3/2022 | Access Mgmt | Complete |
| 3706 | Delegated role request (Non-requestable) | 22/3/2022 | Access Mgmt | Complete |
| 3707 | Additional profile request | 22/3/2022 | Access Mgmt | Complete |
| 3708 | Manual user account maintenance | 22/3/2022 | Access Mgmt | Complete |
| 3709 | Maintain Menus, Responsibilities and Segregation of Duties Tags | 22/3/2022 | Access Mgmt | Complete |
| 3710 | Maintain Approvers | 22/3/2022 | Access Mgmt | Complete |
| 3711 | Compliance review | 11/1/2022 | Access Mgmt | Complete |
Finance Processes for Wave 1 Clients (test data renamed from 3001-3005)
| No# | Process Name :: 3000 – 3999 | Last Updated | Section | Status |
|---|---|---|---|---|
| 3801 | Employee Data Cleanse – list from HRSS for employee data cleanse, validation & role mapping exercise. Provided through the usual HRSS-LHR process. | 28/01/2021 | FMSSP | Complete |
| 3802 | Employee Data Capture – Employee names for FMS Users, final positions and approval groups provided by PSBs for loading to Oracle (Accenture). | 28/01/2021 | FMSSP | Complete |
| 3803 | Supplier & Bank – file(s) extraction, details of all suppliers and bank statements provided by PSBs for loading to Oracle (Accenture). | 28/01/2021 | FMSSP | Complete |
| 3804 | Purchasing Data Gathering (Smartforms / Contracts) – purchasing data provided by PSBs for loading to Oracle | 28/01/2021 | FMSSP | Complete |
| 3805 | Customer Data Gathering – customer data provided by PSBs for loading to Oracle (only relates to one PSB) | 28/01/2021 | FMSSP | Complete |
