Applying for examination leave
You must submit applications six weeks before the start date of the leave.
Officers who qualify for a refund/advance of fees may be allowed paid examination leave to sit the exams.
Note: you need to apply separately for paid study and exam leave and unpaid study and exam leave as they are different leave types.
You should make a single application for days of the same leave type, paid or unpaid. For example: if you are requesting one day Unpaid Exam leave and one day Paid Exam leave, you need to make two separate applications.
Please submit a copy of the exam timetable for all applications for paid or unpaid exam leave.
Eligibility for examination leave
The decision to grant examination leave rests with the Head of Department/Office. Worksharers will be granted examination leave depending on whether or not they were scheduled to work for the period in question.
If you are undertaking a course which does not qualify for a refund or advance of fees, the Head of the Department or Office may allow some paid leave for exam purposes at their discretion.
Entitlement of examination leave
The period of paid absence should be limited in each case to the day(s)/half-day(s) which are actually and necessarily spent at the examinations.
You will not be granted paid examination leave for repeating an examination.
Please note: time off to cover PAS exams as part of the interview process are covered under Interview Leave and are not processed as Exam Leave.
How to apply for examination leave
NOTE: Before applying online for study or examination Leave, please click on this eForm Job Aid which shows you how to fill out eForm correctly.
- Apply online using HR self-service
- Enter your self-service user ID and password
- Select ‘Non-Annual Leave’ and then select the type of leave you want from the drop-down menu (e.g. shorter working year, study leave, etc)
- Fill out the online form and submit it to your manager for approval
If the head of the division approves the application, your manager will submit it to the NSSO. You will then receive a confirmation email confirming your case number.